Current system setup is not ideal for tuition charges and posting. Payment plans only have due dates, no charge dates. Due dates become the charge dates. Full tuition amount gets charged first then distributed according to payment plans. This setup does not allow flexibility. Can the system allow charge on dates within payment plans and charge based on the setup within the payment plans and schedules (as in Student Billing) instead of a lump sum fee with distribution?
For accounting purposes, we do not charge next year's tuition fees until the new fiscal year starts (after July 1, matching principle), although the enrollment starts and partial tuition fees for next year are due before July. The current system setting charges next year's tuition fees in the current year. Wouldn't this inflate Accounts Receivable for the current year end? Ideally, payments made for next year's tuition should be recognized as advance deposits and the billing accounts should not be touched.
We have plans to add Charge on dates to installments which should solve the first part of the issue. When setting up the Tuition billing item, you are able to tell the system that you would like to post it over time to the GL -- most K12s will post to deferred initial and then recognize as the school year progresses. On the payment, we will soon be releasing Advance payments which will record payments for the upcoming tuition charge in a prepaid revenue account and create distributions to move the funds to your AR as of a specific date.
The system tries to automate the process. However, it may not understand the complexity of different needs.