As of this writing, there are two settings which relate to 2 related problems with displaying courses that have been dropped on a transcript with the new builder.

Applicable Transcript settings:

Courses to Include - All courses regardless of grades, comments, and ratings; Include dropped courses.

Problem: checking and unchecking 'Include dropped courses' creates produce desired results for 1 scenario and undesired desired results in terms of courses that are displayed on a transcript for a 2nd scenario.

Scenario 1: Student was enrolled in one section of a course or an honors level course and moved to a different section or a different higher/lower level course (Honors > Normal level).  The past, dropped course may have had grades or comments associated which we want to keep for historical purposes.  However, these grades and comments are not configured to be shown on a transcript (we have mid-semester grades and comments, but these are just point-in-time things that never factor into a term or final grade calculation, nor are shown on report cards or transcripts).  The common situation here is a student was in a course for half the academic term (and therefore has a mid-term grade and/or comment) but then moves to a lower-level course.

• Undesired behavior - When include dropped courses is checked and All courses regardless of grades are enabled, these dropped courses show up on transcripts even though the only grade plan grade columns are for grades that are blank for the student.  In this case, because no grades are entered that show up on the transcript we do not want this course to be listed.
  • In the case where the student simply moved from one section of the course to another, the course is listed twice (once for each enrolled section)
• Desired behavior - When include dropped courses is unchecked and All courses regardless of grades are enabled, these dropped courses do not show up on a transcript, as desired.

Scenario 2: Same as previous scenario, the only difference being that there are grade plan grades (ex. Semester 1 Grade) that have been recorded for the student.  The common situation here is a student taking an honors level course, not having a proficient recorded grade, and due to their performance subsequently changes sections and/or course the next term.

• Desired behavior - When include dropped courses is checked and All courses regardless of grades are enabled, this dropped course with the supplied term grade shows up on a transcript.  Again, this is because grade plan grades that appear on the transcript (Semester 1 Grade) have a grade entered
• Undesired behavior - When include dropped courses is unchecked and All courses regardless of grades are enabled, the original course or section does not appear.  As a result, the previously recorded grade does not show up.

Desired Solution: We need a setting or an enhancement that goes beyond the current 'Include dropped courses' checkbox option that isn't based solely on whether or student was marked as 'dropped' from the course and/or section.  There needs to be a check not only for grades and comments for a dropped course when enabled, but also which determines if those entered grades and/or comments are configured to be shown on the transcript.  If the recorded grades for the course are grade plan grades we have been configured to be shown on a transcript, the course should be listed.  If not, they should not be listed.

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