On the new transcript builder the access to grades should be selected by years and not by terms

When enabling access to parents and students on the new transcript builder in a term, the grades from terms for last years with no access won't be displayed. It's better to display all term's grades from past years  and then edit the access for the current year's terms. 

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  • Jan 24 2020
Blackbaud Student Information System / Transcripts
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    • Megan Day commented
      07 Mar 15:35

      Merge with:

      https://blackbaudk12.ideas.aha.io/ideas/K12OR-I-2569

      https://blackbaudk12.ideas.aha.io/ideas/K12OR-I-2651

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    • Rachael Moscato commented
      24 Feb 22:09

      I find it really frustrating that I have to completely turn off access to our 'New' transcripts for the 2 weeks between the time teachers start entering grades and their release dates. Students and parents are also unhappy about it.

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    • Kristen Duval commented
      18 Feb 21:50


      70 votes: New Report Card Builder and Transcript Builder: unable to 'truly' set Access to Grade Plans by year if they have the same name https://blackbaudk12.ideas.aha.io/ideas/K12OR-I-2651

      28 votes: Allow Years to be individually published on "new" transcript builder https://blackbaudk12.ideas.aha.io/ideas/K12OR-I-2569

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    • Pam Haney commented
      May 05, 2023 14:12

      This feature definitely needs to be considered. Having other roles (parents, students, etc.) able to view unofficial transcripts to be used for a variety of reasons is important to our users. We cannot, however, have them being able to see grades before they are ready to be published! Poor design feature!

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    • Andrew Teets commented
      June 30, 2022 15:43

      Most definately this:

      Oona McKnight commented

      The problem I have with this is that I have to select Semester 2 grades for THIS year to get Semester 2 grades for previous years to show up. This will be a problem at the end of Semester 2, when I am not ready for students to see their grades yet.


      The other problem we found is students/parents can go to a previous year transcript and see current year grades before they are ready to be published.


      I think the current year access should only affect the current year grades.

      This needs some serious thinking on what this part of the system is supposed to be doing.


      Thank you for considering.

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    • Candi Roberts commented
      May 11, 2022 19:24

      Maybe there can be a previous years access, as well as current year terms. It shouldn't be all or nothing. It is very important for HS to have access to their transcripts as they are and still block the term that is not completed yet.

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    • Oona McKnight commented
      January 08, 2022 00:53

      The problem I have with this is that I have to select Semester 2 grades for THIS year to get Semester 2 grades for previous years to show up. This will be a problem at the end of Semester 2, when I am not ready for students to see their grades yet.

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    • Margie Llinas commented
      January 24, 2020 01:15

      Previous year's grades can be viewed by parents/students on a transcript once the year is completed and all grades entered.  The CURRENT school year needs access to be controlled by terms, but not the prior years.

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