Automatically Timestamp When a Student's Attendance is Changed from Absent to Tardy

This would be very useful for when a student comes in late and has their attendance type changed from absent to tardy so that we could better track and account for our students.

  • Mike Lyons
  • Feb 3 2016
  • Planned
  • Mar 24, 2025

    Admin response

    Hello all! We are exploring surfacing the audit history of attendance entries and we have two questions we'd love input on:

    1. Who would typically need to see this information?

    2. Where (what screen or modal) would you expect to be able to see the information on?

    Thanks so much!

    Jacqueline
    SIS Senior Product Manager

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    • Josh Seeger commented
      27 Mar 16:15

      I think the list from Erin Caprielian looks pretty comprehensive. I support making this a reportable field that can be pulled into Sky Lists and Advanced Lists.

    • Melissa Battis commented
      27 Mar 12:12
      1. Attendance manager, administrative roles (but we could add Attendance Manager as part of their role). I also like the idea that others have of it being able to be seen by advisors (and parents?)


      2. The list that Erin Caprielian has looks comprehensive and well thought out. I support that list!

    • Neil MacDonald commented
      26 Mar 16:11

      Teachers, homeroom advisors, attendance managers, assistant principals and principals.

    • Erin Caprielian commented
      24 Mar 18:16

      In addition to viewing the timestamp, it needs to be a reportable field that can be pulled into Sky Lists and Advanced Lists.

      1.

      • Attendance Manager

      • Attendance Editor

      • Advisor

      • Nurse

      • anyone who has permission to run Attendance reports

      2.

      • Academics > Attendance > Class attendance > add as a column

      • Academics > Attendance > Student Attendance > add as a column

      • Academics > Attendance > Day attendance > add as a column

      • Academics > Attendance > Student attendance statuses > lsit as a line under the Status text

      • Reports > Attendance > Absence Analysis > Absence Audit History (include User ID for student, name, "From" status, "To" status, timestamp, and Changed By User ID and name)

      • Student Profile > Progress > Attendance Summary > area where date is expanded to show detail

      • Student Profile > Progress > Attendance Summary > Work with attendance entries > Today's Schedule

    • Melissa Gruenthal commented
      24 Mar 17:54

      In response to Shannon:

      I think the bare minumum, (b) Attendance Managers and (e) Advisors need to be able to see the information.

      This information should be present on (a) Student Profiles under Attendance Summary and the (b) Attendance Dashboard so attendance managers can see any changes made throughout the day. I personally don't think that showing the change on Reports is entirely necessary, as long as the Reports default to the most recent edit of the attendance.

    • Shannon Crews commented
      24 Mar 17:23
      1. Who would typically need to see this information?

        1. Dean of Students

        2. Attendance Manager

        3. Nurse

        4. Academic Dean

        5. Advisor

      2. Where (what screen or modal) would you expect to be able to see the information on?

        1. Student's Profile under Attendance Summary

        2. Attendance Dashboard

        3. Reports

    • lauren marcus eisenberg commented
      March 05, 2024 16:13

      We would like this to include an audit log: who made the change and when?

    • Guest commented
      August 12, 2021 20:10

      This is helpful to know for school trips too. If you bulk added attendence and then a student left early it would be helpful to know when, at what time, and for what reason.

    • Heather Ganio commented
      August 11, 2021 18:18

      PLEASE Add This

    • Amy Sanga commented
      August 04, 2020 20:35

      Time stamps would make a huge difference for teachers to know when students have arrived to school, especially when they are taking class attendance.

    • Rick Geyer commented
      November 26, 2018 17:03

      An attendance change audit log is really what we're after, but this would help immensely.

    • Guest commented
      September 01, 2017 13:46

      Editable, please.

    • Gregg commented
      May 31, 2017 21:20

      This would be awesome in conjunction with this idea: https://blackbaudk12.ideas.aha.io/ideas/K12OR-I-790

      Student comes in, scans his idea and attendance can be changed with an auto added time stamp.  

    • +319